ENTERPRISE STRATEGIC CONSULTING
Governance, Risk & Compliance (GRC)
SOME OF THE MODULES
The Cargo Management or the Freight forwarding module of FINS is a comprehensive module, integrated along with Finance and WHIMS. It takes care of different activities within the various departments of freight forwarding, such as Sales, Operations (Sea, Air and Land), Transportation, Documentation, Logistics and Finance. The flexibility in chart of accounts can make the system more informative.
Some of the salient features of this module include
- Sales module – Starts with the Enquiry / Quotation up to the finalization of the business
- Operations module – A comprehensive package that performs the booking, cargo delivery till final closing of the job. Each job of Sea / Air & Land operations, Clearance and delivery etc, is integrated to the finance module.
- Transport module – linked to the fixed asset module, takes care of the pickup and delivery of cargo.
- Documentation module – linked to the finance module, takes care of the documentation processing and its deposits etc.
- Data interchange between branches (Export from one branch can be easily converted to import for another branch without data entry)
- Handling of multiple Schedules
- Container booking, allocation and tracking facility
- Flexible rate management module
- Warehouse operations can be recorded and tracked in the system.
- Transport management facility
- Documentation management facility
- Multiple routing facilities in job as well as in the quotations
- Transshipment cargo and Nominated cargo tracking
- Cargo Shutout tracking
- Automatic System Generated Email and Faxing
- EDI can be generated
- Profit analysis based on Sales Person (cost method, sales method), Volume of Cargo, Weight of cargo, agents, customer, shipper.
- Various MIS reports can be generated from the system like the booking details, rates, nominated cargo details, transshipment cargo details, cost sheet etc.
Below listed are some of the vital modules available with the Fins cargo management system.
Pre-entered enquiries can be converted to quotations or quotations can be generated using the quotation form. “Quotation” is capable of querying the rate master to pick up appropriate rates for the selected destinations and the mode of operation. There are 3 different templates for printing of quotation and the same can be generated in html or pdf.
Import and Export Booking (FCL & LCL)
The booking section is capable of handling sea and air related import and export of FCL or LCL bookings. Booking note and confirmation can be emailed or faxed to the customer directly from the booking section.
Rates section is capable of handling the rates of sea and air related import and export of FCL or LCL cargo based on origin, destination, agent, route, weight etc. Rate information can be emailed from this section or can be collected from the Fins w-portal.
The scheduler section manages the sea and air related schedules. The schedule is made available on the web through Fins w-portal. Schedule reports can be taken or mailed from the system.
Containers can be booked through this section and it is capable for container allocation to available schedules. Container reference stored in the container planner helps to identify the number of container booked from a shipping line. Container related reports can be taken from this section.
Load list & Stuffing Wizard
The cargo on floor will be planned for different container boxes and later from the warehouse tally the stuffing section uses this information to store the cargo physically into the containers. When both these lists matches then the container will be closed for sailing. Load list as well as stuffing reports can be taken from these sections.
Job Wizard (Job Maintenance)
Job maintenance can be seen as the core of cargo management system. This section holds much information within. The finance section and cargo management section are directly linked through job wizard. This section keeps track of various data. Different kinds of jobs and reports can be generated and maintained using this section of cargo management. Reports like Bill of Lading, Cargo Manifest, Annexure, Loading Report, Stuffing Report, Pre-Alert, Cargo Arrival Notice etc can be generated from this section in html, PDF, doc or text formats.
Project Cargo Manager
This section is meant for managing the projects cargo. The specialty in this module is that this consolidates all the cargo management operations in a single section. This module is capable of creating different types of project cargo movements through sea, air, land or rail. Total project jobs and the volume and profitability reports can be taken from this. Communication methods like email, fax and SMS are incorporated in this section.
Land transport is the section which takes care of transportation jobs. In this section the transportation job can taken separately and also can be linked with any other job which involves transportation. All job related reports which involves transportation can be generated from this section.
Cargo delivery is a very important section in this module. This module comes along with import operations but has got separate permission level to do the delivery tally sheet, since cargo delivery has to be taken care effectively for control measures. Delivery tally sheet and analysis reports can be taken from this module.
Salesperson wise Budgeting
This section is enables the sales team to work out their volume wise sales and profitability. In three different ways, sales can be segregated, ie; Job wise, Region wise & Month wise. Budget and Sales report can be generated here.
Finance Facilities in Job Wizard
Cargo management section is linked with the finance module and both can be accessed from the job wizard. Cancellation of invoice or credit note issuance can be intimated to the finance department.
Invoice or Agent Credit note
Sales provision booked in the job can be invoiced to the customer using this module. Agent invoice which has the same effect can be done only through the finance module. Multiple invoices can be taken from single job. Invoices can be taken in any currency as we wish. Invoice reports, agent credit note and register reports can be taken.
Credit note is a document which is used to give credit to customers. An invoice can be cancelled by adding the invoice reference number to the credit note. Multiple credit notes can be taken from a single job, when the credit note option is requested the system will automatically include cost provision amounts in the credit note which the user can customize and save. Credit notes can be taken in any currency desired. Credit note slip report can be printed out as well.
Auditing module keeps track on the insertions, modifications and deletions in the job records. Many of the job auditing is customizable where as non-customizable auditing is also available. Audit reports can be taken from the job wizard itself.
Cost sheet summary reports: This report is useful in analyzing total number of jobs, volume, sales person wise profitability, cost based job profitability analysis etc. There are many combinations available in this report for filtration as well as report selection.
Teus analysis: This report provides the total number of teus per month or over a specified period for any kind of job where containers are involved.
Job Statistics analysis: The sales and cost statistics of job over a period of time and job wise can be taken using this report.
Transshipment Reports: Transshipment cargo related reports can be generated using this report facility.
Budgeting reports: Sales and cost based budget reports can be generated using this facility.
Project cargo Reports: These are reports exclusively for project cargo which shows the volume, profit, agents’ contribution etc.
Other reports: Agent/Shipper/Consignee/Line wise weight/volume/profit analysis, salesperson wise outstanding report/analysis, control reports (job not invoiced, cargo aging, do not issued etc), register reports (quotation, booking, job, invoice etc).
Fins Warehouse Inventory Management Solution or WHIMS is a module specially designed for inventory or stock management. WHIMS, is an easy to learn and implement module with remarkable features and capabilities. This application is also useful for SMEs. It also provides the basic functions for warehouse operations include physical inventory, good receipt, picking and dispatch, shipping management and features such as enquiry and reports.
The salient features of the module include
- Location control (system automated location transfers)
- Flexible rules for storage management
- Customer level or Item level billing system
- Customizable features for items
- Location Transfer, Cyclic Count and Stock Adjustment tracking
- Billing based on document type, number of days, weight, volume or bin
- Various MIS reports related to Inventory, document and transactions
- Multiple Units of measurements with inbuilt conversion techniques
- Cross docking
- Space management
- Automated billing adjustments.
- Features to pre-define rates
The Finance module increasingly simplifies the complexities of the finances of the company with utmost security and confidentiality of the data it handles. This module is highly adaptable and user friendly, at the same time can handle all complex financial equations. Finance is linked with oyher modules such as Cargo Management, Payroll and Warehousing. There are many options and reports available in the module to facilitate maximum flexibility for users.
Some of the salient features of module
- Cash flow and Fund flow option
- Multi currency
- PDC and Recurring PDC facility
- Recurring JV facility
- Drill down reports
- Cost centre sub cost centre facility
- Gross profit analysis
- Previous Period locking
- Multiple cheque deposit facility in a single transaction voucher.
- Duplicate Reference number warning.
- Voucher auditing can be enabled using a control parameter
- Voucher auditing notification through mail can be enabled.
Customer Balance on Invoices
A customizable option- Customer balance on the quotes, orders and invoicing screen traceable also Customer’s current balance credit limit and credit status can be viewed.
Tracking Payment Outstanding
An easy access to track the outstanding payments from your customers is made available in this option.
Customer Outstanding Statements
Detailed customer outstanding statements can be generated for follow-ups and actions.
Receive Payments (Bank and Cash)
Each invoice which you raised against a job can be tracked until you receive it. Paid invoices will reflect in your balance.
Service tax calculation can be enabled by customizing a function in the finance module.
Vouchers can be cancelled by authorized people with a setting within the security region. Certain rules pertain to cancellation though. Already allocated vouchers and vouchers for the closed financial year cannot be cancelled. Canceling a voucher in the present year will generate an audit entry in the database along with a mail notification to specified users through email.
Vouchers can be made audited from the starting of its creation; users will never be intimated regarding the same. Auditing reports can be taken from the system with many filtering criteria.
Balance on Screens
Customers or suppliers balance can be seen from the respective screens. This option is customizable using a security parameter.
Offline and online allocation of vouchers
Vouchers can be allocated against invoice through online method or offline method. Offline method is also called as bulk allocation. Unallocated vouchers will appear in the outstanding statements.
More than 60 reports are available to analyze, track, forecast and budget your finances and get the critical information for your business’s success.
The system will automatically close the financial year and will create a new financial year for you. While doing the critical job of closing your fiscal year follow the steps prescribed.
Payroll is an excellent module which is integrated with HR and Finance modules. This module takes care of the salary processing after considering the regular earnings, over time and deductions. Salary can be processed at any number of times, to arrive at the final payout to the employee. The posting to accounts will be done only after the finalization and thereafter the salary figure cannot be changed. There are many processes available in the module for various salary related operations such as monthly salary process, leave salary process, final settlement, employee transfer, Provision for travel etc.
Some of the salient features of this module include
- Earnings and deductions configuration
- Employee travel allowance calculation
- Monthly earnings and deductions
- Over time calculation
- Multiple salary processing and single final posting to finance module
- Multi currency options
- Features to integrate salary to the access control systems
- Provisions can be created for each employee’s leave salary and gratuity
- Salary related operations such as monthly salary process, leave salary process, final settlement, employee transfer, Provision for travel etc.
- There are 35+ reports available to manage the payroll system.
HR module is designed to ease out handling the most valuable asset of any company, the staff. The module is designed in such a way that the interest of the staff as well as the management is well safeguarded. This application is capable of handling thousands of employee records in compliance with government rules and regulations as per the labour law. HR is an easy to learn application with robust features and capabilities such as employee general information, leave planner, visa status, appraisal, recruitment etc. Reports which are helpful in keeping the HR department up to date and trouble free can be generated such as e-salary process, final settlement, employee transfer, Provision for travel etc.
Some of the salient features of this module include
- Performance Evaluation
- Employee based budgeting
- Employee Competency analysis
- Previous employment history, Qualification details
- Employee based asset allocation and analysis
- Staff turnover ratio report
- Performance Evaluation report
- Employee travel details, Leave details, etc.
- General employee information
- Attendance management system
- Employee Appraisal
- Employee visa status
- Employee ticket processing
- Employee online leave application and approval
- Employee salary history
FINS Construction module specializes in streamlining the management of your projects and operations. Our expertise in Construction Module offers fast-track and knowledgeable insight into the entire construction process as a result of interconnected segments like Job Cost and Project Management. Through this direct connectivity and delivery of apt modular construction solutions, FINS Integral Team’s productivity has augmented in larger savings of time, money and stress. Our team’s pro-active, timely and professional approach will assist your projects progress with fewer interruptions and risks. Comes with today’s industry processes built in, yet is flexible enough to meet individual project requirements.
Bring your entire project team together. Job Cost and Project Management are all connected. Financial team to make decisions and execute tasks without hitting the stop button on projects. The driving force for making positive changes to improve your company’s financial health. Job Cost module helps in projects are staying within budget.
- Projects Progress Predictably
- Cost Control
- Employee Tracking
- Reduce Project Cost
- Stock Valuation
- Make Decisions Quickly
- Increase Efficiencies
- Purchasing History and Track
- Access to over different standard reports
- Material Tracking & Rating
Now get the power of FiNS on the go
Get the FiNS App for your Mobile, and do all your tasks on the fly.
- Track Shipments
- Online Booking Manager
- Sailing Schedules
All now superbly fast, flexible and a lot easier. Get the app today and bag the power of FiNS to your Mobile.
W-Portal is a web based portal system designed for FINS. This can be deployed in any web application server including Oracle 10g IAS. This enables customers and agents to track their shipment details through web, which posses powerful features including, downloading EDI files, house BL etc. The module is password protected. The password and username is again transmitted as encrypted form to ensure maximum security.
Some of the salient features of this module include:
- Online Booking
- Shipment Tracking
- Online Documents processing (printing of documents)
- Special tariff for Agents
- Sailing Schedules
- Online Inventory
- Download EDI
- Contact update